Many businesses, especially startups or small shops, often think "Once the site is done, that's it". In fact, the cost of maintaining the website for 1 year is the part that determines whether the website is smooth – safe – always ready for sales or not. Think of your website as an "online home": if you don't take care of it regularly (hosting, security, backups, updates), you will face slow speed, security errors, and even downtime, causing loss of revenue and reputation.
So, what do you need to prepare for a year and what is a reasonable budget? The guide below will help the team create a complete - optimal - focused plan, especially when considering cooperation with Website design service in Ho Chi Minh or a professional web design service in HCM like Tan Phat Digital.
1) Basic website maintenance costs (mandatory)
1. Domain
A domain name is an online address (for example: congty.com). This is mandatory and renewed annually.
Reference budget: ~250,000–500,000 VND/year for .com, .net, .vn (special/rare names may be higher).
Optimal tip: renew for many years to keep the brand, turn on domain lock to increase security.
2. Hosting / VPS / Cloud Server
Hosting stores all source code and data, directly affecting speed - stability - experience.
Reference budget: ~800,000 VND to several million VND/year depending on capacity/bandwidth/speed. Websites with a lot of traffic or many features should consider VPS/Cloud (higher fee but stable).
Note: if you choose a low-cost, high-quality website making service, make sure the provider does not "save" on hosting, because speed and uptime are vital factors for keyword SEO and conversions.
3. SSL (HTTPS)
SSL encrypts data, moves websites from HTTP → HTTPS, increases reputation and is a ranking signal.
Reference budget: ~300,000–1,500,000 VND/year (some providers offer free Let’s Encrypt).
Recommendation: use free SSL for small sites; Commercial sites need paid certificates/reputable CAs.
4. Maintenance - Update - Backup (Maintenance & Backup)
This is "insurance" for the website: core/plugin updates, patching vulnerabilities, fixing errors that arise, periodically optimizing speed, regular backup to restore when problems occur.
Workload should have:
Monthly/quarterly update schedule; security testing; scan for malicious code.
Automatic backup periodically (day/week) + save copies off the server.
Clean up database/old photos; optimize cache/CDN.
If you don't have in-house technology, you should use the maintenance package of website design service at Tan Phat Digital to reduce the risk of downtime/data loss.
5. Business email (by domain name)
Email @tencongty.com helps communicate professionally and preserve the brand.
Reference budget: ~50,000–100,000 VND/month/user.
Tip: optimize quantity mailbox; Use alias/group to reduce costs.
2) Expansion costs should be considered (to make the website "make money")
SEO & Content Marketing
A website is only valuable when it has traffic and conversion. Invest in content (articles, images, videos), optimize keywords, build topic clusters to occupy high positions on Google.
Reference budget: from a few million to tens of millions/month depending on the market.
Advantage: many deployment packages from Ho Chi Minh website design services such as Tan Phat Digital have integrated on-page SEO platform to save startup costs dynamic.
UI/UX redesign (cyclical)
After 1–2 years, the interface may be outdated. Refreshing the UI/UX improves the experience, increases the closing rate, maintains the brand image.
Reference budget: from a few million to tens of millions of VND depending on complexity.
Paid Plugins/Modules & Integration
Chatbot, shopping cart, scheduling, payment gateway, CRM, email automation... may incur one-time fees or annual subscription fees.
Tip: periodically inventory to Eliminate "obese" plugins, avoid overlapping functions.
Monitoring - Advanced security
Uptime monitoring, WAF, anti-DDoS CDN, incident analysis log... suitable for commercial websites or sensitive industries.
3) Estimated budget according to website size (Vietnam)
Small company introduction website: ~2–4 million VND/year (domain + hosting + SSL + basic maintenance).
Sales website medium: ~4–7 million VND/year (additional capacity, bandwidth, periodic maintenance, business email).
Large e-commerce website: ~10–30+ million VND/year (strong VPS/Cloud, advanced security, multi-layer backup, 24/7 support).
Budgeting suggestion: in addition to fixed, estimated “maintenance” fees Allow an additional 10–20% for data-driven improvements (speed optimization, UX, new content). If the team is in Ho Chi Minh City, working with a reputable Website design service in Ho Chi Minh like Tan Phat Digital helps control costs according to clear milestones.
For example, 12-month estimate (standard introduction site)
Domain: 350,000
Hosting: 1,500,000
SSL: 0 (Let’s Encrypt)
Basic maintenance: 2,000,000
Business email (1 user): 1,200,000
Total estimate: ~5,050,000 VND/year (excluding expansion SEO/Content).
4) Benefits of investing in maintenance costs adequate & correct
Always online 24/7: reduce dropped orders due to downtime, increase credibility with customers.
Strong security: limit attacks/malicious code, protect data and brand image effective.
Optimize SEO: Good speed + regular maintenance → Google friendly, helps keyword SEO more effective.
Optimize advertising costs: Fast site, standard UX helps good advertising quality score, "softer" cost per conversion.
5) Why choose Tan Phat Digital (professional web design service in HCM)?
Full package solution: domain, hosting, SSL, periodic maintenance - backup - security; One focal point in charge of everything.
24/7 technical support:fast response, standard troubleshooting process, limited downtime.
Optimized speed & SEO from the foundation: URL architecture – heading – schema, Core Web Vitals, mobile-first, GA4/GSC integration.
Flexible costs Activities:many packages of low-cost, high-quality website making services for startups/SMBs; expand according to efficiency.
Reputation & experience: hundreds of real-life projects in Ho Chi Minh City; Clear handover process - documents - training.
If your business needs reliable Ho Chi Minh website design service, Tan Phat Digital is the choice to help you operate with peace of mind, focusing on business.
6) Reference price list for 1-year maintenance package at Tan Phat Digital (no table)
Basic (2–3) million/year): Domain + Hosting + SSL, basic monitoring, standard support.
Standard (4–6 million/year): Domain + Hosting + SSL + routine maintenance/updates + backup, support during business hours.
Premium (8–15 million/year): High-speed Hosting/VPS + Premium SSL + advanced maintenance + multi-layer backup + 24/7 monitoring/rescue.
Note: reference price, will adjust according to traffic, technology and desired level of support.
7) 12-month budgeting checklist (in-house for immediate use)
List required fees: domain, hosting/VPS, SSL, maintenance, email.
Add extension categories: SEO/Content, paid plugins, UI/UX, monitoring/security.
Prioritize according to business goals (conversion, market expansion, acceleration).
Set a quarterly review schedule: speed, security, content, keyword rankings.
Choose a partner Housing Website Design Chi Minh has a clear SLA (response and recovery time).
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